Pirates Of Lynnhaven

The following Constitution and By-Laws were adopted by a majority vote of those members conducted no later than November 30th, 2007

Section 1.  Name.  The Club shall be called Pirates Of Lynnhaven (POL) and shall operate as a not-for-profit organization. 

 

Section 2.  Purpose - to support and promote the sport of kayak fishing in the Lower Virginia Coast .


Sections 3.  Goals.  As a recreational organization, the Club's goals shall be to:

1.  Organize area kayak fishermen in South Hampton Roads

2.  Support and promote the safe and responsible pursuit of the sport of kayak fishing

3.  Promote fellowship and provide a fun meeting place for kayak fishermen

4.  Provide forum for exchange of ideas, fishing information and rigging tips

5.  Sponsor events group outings and kayak fishing tournaments

6.  Provide public presence to protect interests of kayak fisherman

 

Section 4.  Membership. 

A.  Age.  Any person who wishes to fish from a canoe or kayak may become a Member of the POL by complying with provisions specified in the By-Laws. Those members age eighteen (18) years or older are eligible to vote and to hold office.

B.  Honorary Membership.  Any person over the age of twelve (12) years who the Club desires to honor may be elected an Honorary Member by a majority vote of the members present at any regular meeting. Honorary Members will enjoy for the current year the same privileges as regular members except for voting and holding office.

C.  Honorary Life Membership.  A member who has performed truly outstanding service for the Club may be granted an Honorary Life Member by a two-thirds (2/3) vote of the members present at any regular meeting. Honorary Life Members will enjoy for life the same privileges as regular members.

Section 5.  Officers.  The elected officers are charged with making the decisions required for operation of the Club, subject to review and consensual approval of the membership. The Officers of the Club will be President, Vice President, Secretary, Treasurer, Marketing Director and Tournament Director. 

 

Section 6.  Executive Committee.  The Executive Committee shall be comprised of the President, Vice President, Secretary, Treasurer and Marketing Director.  

 

Section 7.  Duties

A.  President.  It shall be the duty of the President:

a. To preside at meetings and conduct them in accordance with accepted rules of order

b. To schedule and preside over meetings of the Executive Committee

c. To appoint temporary vacancies subject to approval by the membership.

d. To appoint various committees as necessary.

B.  Vice President.  It shall be the duty of the Vice President:

            a. To be responsible for a program at Regular Meetings.

b. To assist the President in the discharge of his/her duties.

c. To preside in the absence of the President.

d. To ensure the documents of incorporation of the Club are kept current.

C.  Secretary  It shall be the duty of the Secretary

            a. To keep a log of proceedings of the Club Meetings.

b. To maintain custody of all reports and documents connected with the Club.

c. To keep a current and correct Membership roster.

d. To conduct the Club Correspondence.

           

 

D..  Treasurer.  It shall be the duty of the Treasurer:

            a. To collect all monies due, to have charge of the funds of the Club, and to keep a correct record and account of all monies received and paid out.

            b. To deposit the funds of the Club, in the name of the Club, in a depository or depositories approved by the Executive Committee

            c. To present at each Meeting a report stating the financial condition of the Club.

d. To present a written annual financial statement for the prior calendar year at the first Regular Meeting of the year.

 

F. Web Administrator.  The Web Administrator shall be elected by the Executive Committee.  It shall be the duty of the Web Administrator

            a. To maintain the internet presence of the club

            b. To maintain the users forum.

 

D. Marketing Director.  The Marketing Director shall be elected by the Executive Committee.  It shall be the duty of the Marketing Director:

            a. To coordinate the promotion and positive image of the club

            b. To coordinate all marketing efforts in the print and electronic media

c. To coordinate with the Web Administrator / Club’s internet presence

 

E. Tournament Director.  The Tournament Director shall be elected by the membership.  It shall be the duty of the Tournament Director:

            a. To coordinate the tournaments of the club

            b. To coordinate with the President/Marketing Director 

 

F. Creative Fishing Advisor.  The Creative Fishing Advisor shall be elected by the membership.  It shall be the duty of the Creative Fishing Advisor

            a. To continue to push the boundaries of creative kayak fishing.

            b. To coordinate with the President/Marketing Director 

 

 

 

Section 8. Nominations.  Nominations for Officers of the Club shall be made as provided in the By-Laws.

Section 9. Election.  The Officers of the Club shall be elected annually by majority vote of the members present.

Section 10.  Term of Office.  The term of office of each Officer shall be one year.

Section 11.  Vacancy.  In the event of a vacancy occurring in any office, the vacancy shall be made known, and a successor for the remaining term of office shall be elected at the next meeting of the Club.

Section 12.  Compensation.  Officers shall receive no financial compensation, no decrease in membership dues and no other fiscal benefit of the club.

Section 13.  Executive Committee.  The Executive Committee shall be the policy making body of the Club, with the recommended policies being subject to the approval of the membership. Club Officers will constitute the Executive Committee, each having one vote.

Section 14.  Quorum.

A.  Membership Quorum.  A quorum for the transaction of business at a members meeting, including election of officers, shall consist of fifty one percent (51%) or greater of the voting membership. 

B.  Executive Committee Quorum.  A quorum for the transaction of business at  Executive Committee meetings shall consist of three (3) of the four (4) Members.

 

Section 15.  Removal and Expulsions.  Any elected officer may be removed from office and any Member of the Club may be expelled from the Club, for cause, in the manner prescribed in the By-Laws.


Section 16.  Amendments.  The Constitution and By-Laws of the Club may be amended by a two-thirds (2/3) vote of the members present at a Regular Meeting or Special Meeting provided that the proposed amendment has been distributed via email to Members at least two weeks before being voted upon. The Constitution and By-Laws, when amended, shall be revised and reposted on the Club Website.


Section 17.  Enacting Clause.  This Constitution shall take effect November 30th, 2007

 

 

 

By-Laws

Section 1.  Membership Applications.  Application for membership shall be made to the Secretary / Treasurer on a form provided for that purpose accompanied by the annual dues and a signed waiver of liability.

Section 2.  Membership Fees Annual dues.  $25.00 per year, payable on the anniversary of the date of membership. 


Section 3.  Meetings. 

A.  Regular Meetings.  Interim meetings will be TBA until a location and date is established.

 

            B.  Special Meetings.  The President shall call Special Meetings at the discretion of the Executive Committee. Notice of Special Meetings shall be sent via email to Members at least two (2) weeks in advance of the meeting date. No business shall be transacted at a Special Meeting except that for which notice is given.

Section 4. Order of Business.  The order of business at all meetings shall be in accordance with an accepted rule of order as delineated in Robert's Rules of Order.


Section 5.  Elections. 

            A.  Officer Elections.  The President, Vice President, Secretary / Treasurer and Media Director shall be elected at the annual general membership meeting and shall hold office for one year beginning with the first meeting of the following year.

           

B.  Nomination.  Candidates for all elected offices shall be nominated during the meeting prior to the General Meeting with additional floor nominations accepted at the time of election.  All nominations shall be made by the following methods:

1. by a special nomination committee consisting of three (3) Members, including no more than two Board members, appointed by the Executive Committee to nominate a slate of qualified candidates for each office to be filled or

2. by nomination made from the floor by a Member and seconded by any other Member.
           

C.  Voting.  Voting shall be by show of hands for each candidate. Election shall require affirmative votes from a majority of members present. Members must be present to vote.  Voting may be conducted electronically (via e-mail) if feasible.  Robert's Rules of Order shall govern the elections.

D.  Vacancies.  Nominations to fill the un-expired term of a vacant office shall be made from the floor of the Meeting at which the election to fill the vacant office is held after announcing the election via email to Members at least two weeks in advance. Voting shall be conducted as described in Section 3 above.

Section 6.  Operating Fund.  Funds in excess of one hundred dollars ($100) shall be deposited by the Secretary / Treasurer in a depository approved by the Executive Committee. These funds shall be the Operating Fund of the Club. Funds less than one hundred dollars ($100) may be kept as cash on hand to meet minor expenses.


Section 7.  Expulsions.   If any member is charged with improper conduct or with violating the provisions of the Constitution or By-Laws of the Club, such charges shall be brought before the Executive Committee for review. If such charges are found to have sufficient weight, the Secretary / Treasurer shall notify the member of the charges at least one week before the next meeting of the Club. The Member shall be required to appear at such meeting and show just cause, why he/she should not be censured, deprived of the privileges of the Club, or expelled from membership in the Club. If the Member fails to appear at such meeting or is found guilty of the charge, the Member shall, upon a majority vote of the Members present, be censured, be deprived of the privileges of the Club, or be expelled from membership in the Club.


Section 8.  Club Termination.  In the event of termination of the Club any remaining Club funds and assets shall be dispersed to a charitable organization selected by a majority decision of the Executive Committee.


Section 9.  Enacting Clause. These By-Laws shall take effect November 30th, 2007